Prima Nota Inc.  ·  ABN 50 877 046 957
Safeguarding Action Plan
Prepared for committee review: 8 April 2026
Safeguarding Lead: Nina Iouguina (Chairperson)
Review cycle: Annual – each March
Aligned with ACNC Governance Toolkit – Safeguarding Vulnerable People
This Action Plan translates Prima Nota's Safeguarding Policy, Risk Assessment, and Incident Response Procedure into concrete responsibilities and timelines. The Committee is accountable for monitoring progress and reviewing this plan annually at the first meeting of each calendar year.
Priority: Immediate  action required before next major activity Short-term  complete within 3 months Ongoing  recurring commitment
Action Responsible Timeline Priority Notes / Success indicator
1.   Policy & Documentation
Review and re-adopt Safeguarding Policy annually Committee Each March Ongoing Committee minutes to record adoption. Next review: March 2027.
Review and re-adopt Safeguarding Risk Assessment annually Committee Each March Ongoing Include review of all 5 risk areas. Update controls as needed.
Create and maintain a register of legal safeguarding obligations (SA & Commonwealth) Secretary By 30 June 2026 Short-term Register to include legislation, jurisdiction, and review date. Update annually.
Add alternative confidential reporting pathway to Safeguarding Policy for cases where the Safeguarding Lead is implicated Chairperson + Committee By 30 June 2026 Short-term Nominate a secondary contact (e.g. Secretary or external person). Update Policy §6.
Align reporting contact in Code of Conduct with Safeguarding Policy (CoC currently lists email only; Policy lists named officers) Programme Lead By 30 June 2026 Short-term Update CoC to reference Chairperson / Secretary as primary contacts, consistent with Policy §6.
2.   Training & Awareness
Add safeguarding briefing and acknowledgement sign-off to volunteer induction Programme Lead By 1 May 2026 Immediate Induction to include: Policy & CoC handout, 5-min verbal briefing, signed acknowledgement form.
Ensure all active volunteers have signed the Code of Conduct Programme Lead By 1 May 2026 Immediate Maintain a register or file of signed acknowledgements.
Brief all Committee members on their safeguarding responsibilities under ACNC Governance Standard 5 Chairperson By 30 June 2026 Short-term Can be completed at a regular committee meeting. Record in minutes.
Annual safeguarding awareness reminder to all members and volunteers Programme Lead Each February Ongoing Email or newsletter reminder with links to Policy and reporting contacts. Timed ahead of Maslenitsa.
3.   Recruitment & Screening
Maintain a register of WWCC compliance for all facilitators and volunteers working with children Secretary Ongoing – update on each new appointment Ongoing Register to record name, WWCC number, and expiry date. Review annually.
Confirm no volunteer works unsupervised one-on-one with a child (open setting policy) Programme Lead Before each programme cycle Ongoing Formalise open-rehearsal setting in programme planning checklist.
4.   Incident Management & Review
Report any serious safeguarding incidents to ACNC within the required timeframe Chairperson Within 28 days of incident Ongoing Follow ACNC Serious Incident Reporting process. Record all incidents in a register.
After any incident, review controls and update Risk Assessment if required Committee Within 30 days of resolution Ongoing Refer to Incident Response Procedure Step 6. Document lessons learned.
Annual review of this Action Plan at first committee meeting of each year Committee Each March Ongoing Update priorities, mark completed items, add new actions. Record in minutes.
22/04/2026