\n \n \n Prima Nota Inc. \u2013 Policies & Procedures<\/title>\n <link href=\"https:\/\/fonts.googleapis.com\/css2?family=Playfair+Display:wght@600;700&family=Lato:wght@400;600&display=swap\" rel=\"stylesheet\">\n <style>\n * { margin: 0; padding: 0; box-sizing: border-box; }\n body {\n font-family: 'Lato', -apple-system, BlinkMacSystemFont, 'Segoe UI', sans-serif;\n line-height: 1.8; color: #2c2c2c; background: #fafafa; padding: 40px 20px;\n }\n .container {\n max-width: 1100px; margin: 0 auto; background: white;\n padding: 60px; box-shadow: 0 0 40px rgba(0,0,0,0.08);\n }\n h1 { font-family: 'Playfair Display', Georgia, serif; font-size: 48px; font-weight: 700; color: #1a1a1a; margin-bottom: 12px; letter-spacing: -0.5px; }\n .subtitle { font-size: 18px; color: #666; margin-bottom: 60px; font-weight: 400; }\n #toc { background: #f8f9fa; border: 1px solid #e8e8e8; padding: 40px; margin-bottom: 70px; border-radius: 2px; }\n #toc h2 { font-family: 'Playfair Display', Georgia, serif; font-size: 28px; 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}\n #restore-toc:hover { background: #1e3a7a; transform: translateY(-3px); }\n a[href^=\"mailto:\"] { color: #2d4e9d; text-decoration: none; border-bottom: 1px solid transparent; transition: border-color 0.2s; }\n a[href^=\"mailto:\"]:hover { border-bottom-color: #2d4e9d; }\n @media (max-width: 768px) {\n .container { padding: 30px 20px; }\n h1 { font-size: 36px; }\n .policy-title { font-size: 24px; }\n #toc ul { grid-template-columns: 1fr; }\n .policy-content.active { padding: 30px 10px; }\n }\n <\/style>\n<\/head>\n<body>\n<div class=\"container\">\n <h1>Prima Nota Inc.<\/h1>\n <p class=\"subtitle\">Policies & Procedures<\/p>\n\n <!-- Table of Contents -->\n <div id=\"toc\">\n <h2>Table of Contents<\/h2>\n\n <div class=\"toc-group\">\n <div class=\"toc-group-label\">Governance & Legal<\/div>\n <ul>\n <li><a href=\"#governance\">Governance Policy<\/a><\/li>\n <li><a href=\"#governance-literacy\">Governance Literacy Guide<\/a><\/li>\n <li><a href=\"#conflict-interest\">Conflict of Interest Policy<\/a><\/li>\n <li><a href=\"#terms\">Terms of Service<\/a><\/li>\n <\/ul>\n <\/div>\n\n <div class=\"toc-group\">\n <div class=\"toc-group-label\">People & Conduct<\/div>\n <ul>\n <li><a href=\"#code-conduct\">Code of Conduct & Child Safety<\/a><\/li>\n <li><a href=\"#professional-boundaries\">Professional Boundaries<\/a><\/li>\n <li><a href=\"#workplace-bullying\">Workplace Bullying & Harassment<\/a><\/li>\n <li><a href=\"#safeguarding\">Safeguarding Policy<\/a><\/li>\n <\/ul>\n <\/div>\n\n <div class=\"toc-group\">\n <div class=\"toc-group-label\">Health & Safety<\/div>\n <ul>\n <li><a href=\"#whs\">Work Health & Safety<\/a><\/li>\n <li><a href=\"#manual-handling\">Manual Handling Policy<\/a><\/li>\n <\/ul>\n <\/div>\n\n <div class=\"toc-group\">\n <div class=\"toc-group-label\">Data & Privacy<\/div>\n <ul>\n <li><a href=\"#privacy-en\">Privacy Statement<\/a><\/li>\n <li><a href=\"#data-management\">Data Management Policy<\/a><\/li>\n <li><a href=\"#media-retention\">Media & Archival Retention<\/a><\/li>\n <\/ul>\n <\/div>\n\n <div class=\"toc-group\">\n <div class=\"toc-group-label\">Finance<\/div>\n <ul>\n <li><a href=\"#financial\">Financial Policy<\/a><\/li>\n <\/ul>\n <\/div>\n\n <div class=\"toc-group\">\n <div class=\"toc-group-label\">Procedures<\/div>\n <ul>\n <li><a href=\"#safeguarding-risk\">Safeguarding Risk Assessment<\/a><\/li>\n <li><a href=\"#incident-response\">Incident Response Procedure<\/a><\/li>\n <\/ul>\n <\/div>\n <\/div>\n\n <!-- \u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550 POLICIES \u2550\u2550\u2550 -->\n\n <!-- Governance Literacy Guide -->\n <div class=\"policy-section\" id=\"governance-literacy\">\n <div class=\"policy-header border-gold\">\n <div class=\"policy-title\">Basic Governance Literacy Guide<\/div>\n <div class=\"policy-icon\">+<\/div>\n <\/div>\n <div class=\"policy-content\">\n <p><em>Minimum Governance Understanding Required for Participation in Discussions and Decision-Making<\/em><\/p>\n <p>This guide outlines the essential concepts that every member, volunteer, and participant must understand in order to engage constructively in governance discussions within Prima Nota Inc. It is designed to ensure clarity, prevent misunderstandings, and align our community with Australian nonprofit (NFP) standards.<\/p>\n <h3>1. What Prima Nota Is (and Isn’t)<\/h3>\n <p>Prima Nota is a South Australian incorporated association and a community-based nonprofit organisation (NFP).<\/p>\n <p><strong>This means:<\/strong><\/p>\n <ul>\n <li>We are not a business<\/li>\n <li>We are not an employer<\/li>\n <li>We are volunteer-driven, as are the vast majority of cultural NFPs in Australia<\/li>\n <li>Our operations are regulated by legislation, not personal preference or individual expectations<\/li>\n <\/ul>\n <h3>2. Volunteer vs Employee (Fair Work Act 2009)<\/h3>\n <h4>Volunteer:<\/h4>\n <ul>\n <li>Not paid wages<\/li>\n <li>Not hired as staff<\/li>\n <li>Contributes time freely<\/li>\n <li>Cannot demand or expect payment<\/li>\n <li>Protected under volunteer standards, not employment law<\/li>\n <\/ul>\n <h4>Employee:<\/h4>\n <ul>\n <li>Has a contract of employment<\/li>\n <li>Must be paid according to awards or agreements<\/li>\n <li>Has workplace rights and entitlements<\/li>\n <\/ul>\n <p><strong>Prima Nota does not employ staff.<\/strong><\/p>\n <h3>3. Honorarium (ATO Definition)<\/h3>\n <ul>\n <li>A symbolic, ex gratia payment (“a gesture, not a wage”)<\/li>\n <li>Used only in special cases<\/li>\n <li>Never compensation for labour<\/li>\n <li>Not an ongoing payment<\/li>\n <li>Only possible when there is dedicated project funding or a grant<\/li>\n <\/ul>\n <p><strong>Board\/Committee members cannot receive honoraria due to conflict-of-interest laws.<\/strong><\/p>\n <h3>4. Conflict of Interest (ACNC Governance Standard 5)<\/h3>\n <p>Members of the governing committee must act in the best interests of the organisation, disclose any conflict of interest, and remove themselves from decisions where a conflict exists.<\/p>\n <h3>5. Reimbursements (Volunteering Australia Standard 6)<\/h3>\n <p>Reimbursement is not payment. It is only refunding approved expenses related directly to an organisational project, submitted with receipts. It does not cover time, labour, or personal initiatives.<\/p>\n <h3>6. Committee Structure (Model Rules SA)<\/h3>\n <p>The governing committee oversees compliance, ensures financial accountability, approves budgets, authorises public communications and partnerships, and protects the organisation from risk.<\/p>\n <h3>7. Member Responsibilities<\/h3>\n <p>All members must follow organisational rules, respect decisions made through correct procedure, not act in ways that harm the organisation, and engage respectfully and constructively. <strong>Failure to do so may constitute misconduct.<\/strong><\/p>\n <p style=\"margin-top: 40px; padding-top: 30px; border-top: 2px solid #e8e8e8; color: #666; font-size: 14px;\">\n <strong>\u00a9 Prima Nota Inc. 2025. All rights reserved.<\/strong><br><br>\n This document is the intellectual property of Prima Nota Inc. When citing or referencing this guide, please include: “Source: Prima Nota Inc. Basic Governance Literacy Guide (2025)”.\n <\/p>\n <\/div>\n <\/div>\n\n <!-- Financial Policy -->\n <div class=\"policy-section\" id=\"financial\">\n <div class=\"policy-header border-purple\">\n <div class=\"policy-title\">Financial Policy<\/div>\n <div class=\"policy-icon\">+<\/div>\n <\/div>\n <div class=\"policy-content\">\n <p><strong>Adopted:<\/strong> 05\/05\/2025 | <strong>Last amended:<\/strong> 09\/03\/2026<\/p>\n <p><strong>Clear. Responsible. Community-first.<\/strong><\/p>\n <p>Prima Nota Inc. is committed to handling all finances with transparency, fairness, and care. Our Financial Policy outlines how we manage funds, approve expenses, and ensure that every dollar directly supports our not-for-profit mission.<\/p>\n <h3>Key Principles<\/h3>\n <ul>\n <li><strong>No private benefit<\/strong> \u2014 All funds are used for community benefit only<\/li>\n <li><strong>Expense accountability<\/strong> \u2014 All purchases must be pre-approved or grant-eligible<\/li>\n <li><strong>In-kind tracking<\/strong> \u2014 Volunteer time and donated goods\/services are recorded for reporting<\/li>\n <li><strong>Dual signatories<\/strong> \u2014 All financial decisions require oversight by at least two committee members<\/li>\n <li><strong>Annual reporting<\/strong> \u2014 Income and expenses are disclosed each year at AGM and in the Annual Report<\/li>\n <\/ul>\n <h3>Expense Approval<\/h3>\n <ul>\n <li>All expenses must be pre-approved by the committee at a scheduled meeting or via written resolution<\/li>\n <li>No member may approve reimbursement of their own expenses without verification from another office bearer<\/li>\n <li>Expenses above <strong>$1,000<\/strong> require committee approval<\/li>\n <li>Contracts exceeding <strong>$2,000<\/strong> require formal committee resolution<\/li>\n <\/ul>\n <h3>Reimbursement Process<\/h3>\n <ol>\n <li>Submit a completed Reimbursement Form to the Treasurer<\/li>\n <li>Attach receipts or tax invoices<\/li>\n <li>The Treasurer will review and present for approval at the next meeting<\/li>\n <li>Payment made via bank transfer within <strong>14 days<\/strong> of approval, subject to available funds<\/li>\n <\/ol>\n <h3>Revenue Controls<\/h3>\n <ul>\n <li>All revenue must be deposited into the official Prima Nota bank account<\/li>\n <li>No personal accounts may be used to receive organisational income<\/li>\n <li>Festival and event income must be reconciled within 14 days of the event<\/li>\n <li>Cash handling must be documented and verified by at least two persons<\/li>\n <\/ul>\n <a href=\"https:\/\/primanota.org.au\/wp-content\/uploads\/2026\/03\/Prima_Nota_Financial_Procedure_Policy_Updated.pdf\" target=\"_blank\" class=\"pdf-link\">\ud83d\udcc4 Download Financial Policy (PDF)<\/a>\n <\/div>\n <\/div>\n\n <!-- Code of Conduct -->\n <div class=\"policy-section\" id=\"code-conduct\">\n <div class=\"policy-header border-green\">\n <div class=\"policy-title\">Code of Conduct & Child Safety<\/div>\n <div class=\"policy-icon\">+<\/div>\n <\/div>\n <div class=\"policy-content\">\n <p><strong>Respect. Responsibility. Safety for all.<\/strong><\/p>\n <p>Prima Nota Inc. is committed to maintaining a welcoming, inclusive, and safe environment for all participants, including children and young people.<\/p>\n <h3>All members and participants are expected to:<\/h3>\n <ul>\n <li>Treat others with respect, regardless of age, background, or ability<\/li>\n <li>Communicate with honesty and kindness<\/li>\n <li>Follow the instructions of facilitators and event leaders<\/li>\n <li>Act safely and responsibly at all times<\/li>\n <li>Honour the spirit of cultural inclusion and community cooperation<\/li>\n <\/ul>\n <p>Discrimination, harassment, aggressive behaviour, or repeated disruption will not be tolerated. Breaches may result in removal from activities or revocation of membership.<\/p>\n <h3>Child Safety Commitment<\/h3>\n <p>Prima Nota actively upholds the National Principles for Child Safe Organisations and the requirements of the Children and Young People (Safety) Act 2017 (SA). This includes requiring Working With Children Checks for key facilitators and volunteers, and ensuring all youth activities are voluntary, inclusive, and supportive.<\/p>\n <a href=\"https:\/\/primanota.org.au\/wp-content\/uploads\/2025\/05\/Prima-Nota-Code-of-Conduct-and-Child-Safety.pdf\" target=\"_blank\" class=\"pdf-link\">\ud83d\udcc4 Download Code of Conduct (PDF)<\/a>\n <a href=\"https:\/\/humanrights.gov.au\/resource-hub\/resources-for-organisations-businesses\/child-safe-organisations\" target=\"_blank\" class=\"pdf-link\" style=\"background: #10b981; margin-left: 10px;\">\ud83d\udd17 Child Safe Organisations Resources<\/a>\n <\/div>\n <\/div>\n\n <!-- Privacy Statement -->\n <div class=\"policy-section\" id=\"privacy-en\">\n <div class=\"policy-header border-pink\">\n <div class=\"policy-title\">Privacy Statement<\/div>\n <div class=\"policy-icon\">+<\/div>\n <\/div>\n <div class=\"policy-content\">\n <p>At Prima Nota Inc., we are committed to protecting your privacy and handling your personal information with care, respect, and transparency in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).<\/p>\n <h3>1. What Personal Information We Collect<\/h3>\n <ul>\n <li>Full name, date of birth, residential postcode<\/li>\n <li>Email address and phone number<\/li>\n <li>Language(s) spoken<\/li>\n <li>Emergency contact details (if relevant to event participation)<\/li>\n <\/ul>\n <h3>2. Why We Collect This Information<\/h3>\n <ul>\n <li><strong>Identity Verification:<\/strong> To confirm your identity and avoid duplicate registrations<\/li>\n <li><strong>Eligibility:<\/strong> To determine eligibility for programmes, age-based activities, and voting rights<\/li>\n <li><strong>Communication:<\/strong> To send notices about meetings, events, and opportunities<\/li>\n <li><strong>Reporting & Funding:<\/strong> To meet demographic reporting requirements for grant-funded programmes<\/li>\n <li><strong>Legal & Governance:<\/strong> To comply with the Associations Incorporation Act 1985 (SA)<\/li>\n <\/ul>\n <h3>3. Access and Correction<\/h3>\n <p>You have the right to access and request correction of your personal information at any time. Contact us at <a href=\"mailto:admin@primanota.org.au\">admin@primanota.org.au<\/a>.<\/p>\n <\/div>\n <\/div>\n\n <!-- Terms of Service -->\n <div class=\"policy-section\" id=\"terms\">\n <div class=\"policy-header border-blue\">\n <div class=\"policy-title\">Terms of Service<\/div>\n <div class=\"policy-icon\">+<\/div>\n <\/div>\n <div class=\"policy-content\">\n <p><em>Last updated: 26.05.2025<\/em><\/p>\n <p>Welcome to primanota.org.au. By accessing or using our website and services, you agree to be bound by these Terms of Service.<\/p>\n <h3>1. Use of Services<\/h3>\n <p>Our services are intended for users interested in our choir activities, events, and related information. You agree to use our services only for lawful purposes.<\/p>\n <h3>2. User Conduct<\/h3>\n <ul>\n <li>Do not post or transmit any content that is unlawful, harmful, or offensive<\/li>\n <li>Do not impersonate any person or entity<\/li>\n <li>Do not engage in any activity that interferes with or disrupts our services<\/li>\n <\/ul>\n <h3>3. Intellectual Property<\/h3>\n <p>All content on this website, including text, graphics, and logos, is the property of Prima Nota Incorporated or its content suppliers and is protected by applicable laws.<\/p>\n <h3>4. Contact Us<\/h3>\n <p>Questions about these Terms of Service: <a href=\"mailto:admin@primanota.org.au\">admin@primanota.org.au<\/a><\/p>\n <\/div>\n <\/div>\n\n <!-- Governance Policy -->\n <div class=\"policy-section\" id=\"governance\">\n <div class=\"policy-header border-blue\">\n <div class=\"policy-title\">Governance Policy<\/div>\n <div class=\"policy-icon\">+<\/div>\n <\/div>\n <div class=\"policy-content\">\n <p><strong>Adopted:<\/strong> 08.12.2025<\/p>\n <h3>1. Compliance with Australian NFP Law<\/h3>\n <ul>\n <li>ACNC Governance Standards (1\u20135)<\/li>\n <li>Fair Work Act 2009 \u2013 volunteer vs employee distinction<\/li>\n <li>Associations Incorporation Act 1985 (SA)<\/li>\n <li>SA Model Rules for Incorporated Associations<\/li>\n <li>Volunteering Australia National Standards<\/li>\n <li>ATO ruling on honorarium as an ex gratia payment<\/li>\n <\/ul>\n <h3>2. Volunteering Framework<\/h3>\n <p>Under Australian law, volunteers are not employees and must not receive wages. Most roles within Prima Nota are volunteer-based.<\/p>\n <h3>3. Honorarium Policy<\/h3>\n <p>Honorarium may be used only when the project is large in scope, dedicated project funding or a grant is available, and the contribution significantly exceeds typical volunteer expectations. Committee members are prohibited from receiving honoraria under ACNC Governance Standard 5.<\/p>\n <h3>Committee Member Induction Requirement<\/h3>\n <p>All newly appointed Committee members must complete a formal induction within 14 days of appointment, including reading all current organisational policies and signing the Committee Member Induction Declaration. <strong>No new Committee member may participate in decision-making until the declaration is signed.<\/strong><\/p>\n <a href=\"https:\/\/primanota.org.au\/wp-content\/uploads\/2025\/12\/Governance-Clarification-Policy.pdf\" target=\"_blank\" class=\"pdf-link\">\ud83d\udcc4 Download Full Governance Policy (PDF)<\/a>\n <\/div>\n <\/div>\n\n <!-- Data Management -->\n <div class=\"policy-section\" id=\"data-management\">\n <div class=\"policy-header border-teal\">\n <div class=\"policy-title\">Data Management & Privacy Policy<\/div>\n <div class=\"policy-icon\">+<\/div>\n <\/div>\n <div class=\"policy-content\">\n <p><strong>Adopted:<\/strong> 08.12.2025<\/p>\n <h3>Purpose<\/h3>\n <p>Prima Nota Inc. values transparency, trust, and the privacy of all individuals involved in our programmes. This policy explains how we collect, store, use, and protect personal and organisational data in accordance with the Australian Privacy Principles (APPs) under the Privacy Act 1988 (Cth).<\/p>\n <h3>Types of Information Collected<\/h3>\n <ul>\n <li>Contact details (name, phone, email, address)<\/li>\n <li>Demographic information (age group, language, cultural background \u2014 if voluntarily provided)<\/li>\n <li>Photographs, video, and audio recordings (with consent)<\/li>\n <li>Membership and attendance forms<\/li>\n <li>Financial records related to sponsorships, grants, or reimbursements<\/li>\n <\/ul>\n <h3>Data Storage and Security<\/h3>\n <ul>\n <li>Digital data stored in secure cloud services (Google Workspace or equivalent)<\/li>\n <li>Access restricted to those with legitimate organisational need<\/li>\n <li>Prima Nota Inc. does not sell, rent, or trade personal information under any circumstances<\/li>\n <\/ul>\n <a href=\"https:\/\/primanota.org.au\/wp-content\/uploads\/2025\/12\/Data-Management-Policy.pdf\" target=\"_blank\" class=\"pdf-link\">\ud83d\udcc4 Download Full Data Management Policy (PDF)<\/a>\n <\/div>\n <\/div>\n\n <!-- Media Retention -->\n <div class=\"policy-section\" id=\"media-retention\">\n <div class=\"policy-header border-red\">\n <div class=\"policy-title\">Media & Archival Retention Policy<\/div>\n <div class=\"policy-icon\">+<\/div>\n <\/div>\n <div class=\"policy-content\">\n <p><strong>Adopted:<\/strong> 08.12.2025<\/p>\n <h3>Purpose<\/h3>\n <p>This policy outlines Prima Nota’s approach to the retention, use, and removal of photographic, video, and media materials created in the course of the organisation’s community, cultural, and operational activities.<\/p>\n <h3>Media Eligible for Deletion Upon Request<\/h3>\n <ul>\n <li>Personal contact details (phone, email, address)<\/li>\n <li>Role-based media: committee headshots, solo portraits, biographies provided specifically for organisational representation<\/li>\n <\/ul>\n <p>These will be removed within 30 days of the request.<\/p>\n <h3>Media Not Eligible for Deletion<\/h3>\n <ul>\n <li>Public event documentation (festivals, performances, community events)<\/li>\n <li>Group photos featuring multiple participants<\/li>\n <li>Organisational archival media required for grant submissions or annual reporting<\/li>\n <li>Creative or editorial projects (festival highlights, photo essays, promotional reels)<\/li>\n <\/ul>\n <h3>Legal Basis<\/h3>\n <p>Under the Australian Privacy Principles (APPs), group photos at public or community events are not considered “personal data”. Organisations retain copyright and editorial control over media they create. Prima Nota is therefore not required to delete group or event media under any circumstances.<\/p>\n <a href=\"https:\/\/primanota.org.au\/wp-content\/uploads\/2025\/12\/Data-Removal-Policy.pdf\" target=\"_blank\" class=\"pdf-link\">\ud83d\udcc4 Download Full Media Retention Policy (PDF)<\/a>\n <\/div>\n <\/div>\n\n <!-- Conflict of Interest -->\n <div class=\"policy-section\" id=\"conflict-interest\">\n <div class=\"policy-header border-indigo\">\n <div class=\"policy-title\">Conflict of Interest Policy<\/div>\n <div class=\"policy-icon\">+<\/div>\n <\/div>\n <div class=\"policy-content\">\n <p><strong>Adopted:<\/strong> 09\/03\/2026<\/p>\n <p>As a not-for-profit organisation, Prima Nota Incorporated is committed to maintaining the highest ethical standards. This policy ensures that decisions made by the Management Committee are free from improper influence.<\/p>\n <h3>1. Definition<\/h3>\n <p>A conflict of interest occurs when a person’s personal, professional, or financial interests could interfere with their responsibilities to Prima Nota.<\/p>\n <h3>2. Examples include:<\/h3>\n <ul>\n <li>Personal or family involvement in an organisation Prima Nota is engaging with<\/li>\n <li>Receiving financial benefit from a Prima Nota contract or activity<\/li>\n <li>Voting on matters where the member has a vested interest<\/li>\n <\/ul>\n <h3>3. Duty to Disclose<\/h3>\n <p>Committee members must disclose any actual, potential, or perceived conflict of interest at the earliest opportunity, either verbally during a meeting or in writing to the Secretary.<\/p>\n <h3>4. Register of Interests<\/h3>\n <p>A written register of declared interests will be maintained by the Secretary and updated annually or as needed.<\/p>\n <a href=\"https:\/\/primanota.org.au\/wp-content\/uploads\/2026\/03\/Conflict_Interest_Policy_Template_Updated.pdf\" target=\"_blank\" class=\"pdf-link\">\ud83d\udcc4 Download Conflict of Interest Policy (PDF)<\/a>\n <\/div>\n <\/div>\n\n <!-- Professional Boundaries -->\n <div class=\"policy-section\" id=\"professional-boundaries\">\n <div class=\"policy-header border-cyan\">\n <div class=\"policy-title\">Professional Boundaries Policy<\/div>\n <div class=\"policy-icon\">+<\/div>\n <\/div>\n <div class=\"policy-content\">\n <p><strong>Adopted:<\/strong> 08.12.2025<\/p>\n <h3>Purpose<\/h3>\n <p>This policy defines the behavioural standards that protect the integrity, trust, and professionalism of Prima Nota Inc. It ensures that personal relationships and private matters never compromise the organisation’s governance, reputation, or workplace culture.<\/p>\n <h3>Guiding Principles<\/h3>\n <ul>\n <li><strong>Respect:<\/strong> Communicate courteously and treat others with dignity at all times<\/li>\n <li><strong>Integrity:<\/strong> Keep personal matters separate from organisational responsibilities<\/li>\n <li><strong>Accountability:<\/strong> Acknowledge and correct actions that may create confusion or reputational risk<\/li>\n <li><strong>Confidentiality:<\/strong> Never share another person’s private information without their explicit consent<\/li>\n <li><strong>Transparency:<\/strong> Openly declare any circumstance that might constitute a conflict of interest<\/li>\n <\/ul>\n <a href=\"https:\/\/primanota.org.au\/wp-content\/uploads\/2025\/12\/Professional-Boundaries-Policy.pdf\" target=\"_blank\" class=\"pdf-link\">\ud83d\udcc4 Download Professional Boundaries Policy (PDF)<\/a>\n <\/div>\n <\/div>\n\n <!-- Workplace Bullying -->\n <div class=\"policy-section\" id=\"workplace-bullying\">\n <div class=\"policy-header border-amber\">\n <div class=\"policy-title\">Workplace Bullying, Harassment & Discrimination Policy<\/div>\n <div class=\"policy-icon\">+<\/div>\n <\/div>\n <div class=\"policy-content\">\n <p><strong>Adopted:<\/strong> 08.12.2025<\/p>\n <p>Prima Nota Inc. is committed to providing a safe, respectful, and inclusive environment for all people involved in its activities. This policy reflects our legal and ethical obligations under the Fair Work Act 2009 (Cth), Work Health and Safety Act 2012 (SA), and Equal Opportunity Act 1984 (SA).<\/p>\n <h3>Definitions<\/h3>\n <p><strong>Bullying:<\/strong> Repeated, unreasonable behaviour directed towards a person that creates a risk to health and safety.<\/p>\n <p><strong>Harassment:<\/strong> Unwanted behaviour that offends, humiliates, or intimidates another person based on personal characteristics.<\/p>\n <p><strong>Sexual Harassment:<\/strong> Any unwelcome sexual advance or conduct of a sexual nature that makes a person feel offended, humiliated, or intimidated.<\/p>\n <p><strong>Discrimination:<\/strong> Treating someone unfairly because of a protected attribute such as race, gender, age, disability, or religion.<\/p>\n <h3>Reporting<\/h3>\n <p>Complaints may be submitted verbally or in writing to the Chairperson or Secretary. No person will be penalised for making a genuine complaint. Outcomes may include mediation, written warning, suspension, or referral to external agencies such as SafeWork SA or the Equal Opportunity Commission SA.<\/p>\n <a href=\"https:\/\/primanota.org.au\/wp-content\/uploads\/2025\/12\/Workplace-Bullying-Harassment-Discrimination-Policy.pdf\" target=\"_blank\" class=\"pdf-link\">\ud83d\udcc4 Download Full Policy (PDF)<\/a>\n <\/div>\n <\/div>\n\n <!-- WHS -->\n <div class=\"policy-section\" id=\"whs\">\n <div class=\"policy-header border-emerald\">\n <div class=\"policy-title\">Work Health & Safety (WHS) Policy<\/div>\n <div class=\"policy-icon\">+<\/div>\n <\/div>\n <div class=\"policy-content\">\n <p><strong>Adopted:<\/strong> 08.12.2025<\/p>\n <p>Prima Nota Inc. is committed to providing a healthy and safe environment for all people involved in its programmes, rehearsals, events, and community activities in compliance with the Work Health and Safety Act 2012 (SA).<\/p>\n <h3>Roles and Responsibilities<\/h3>\n <p><strong>Committee:<\/strong> Ensure WHS compliance, maintain safe venues and equipment, provide and review risk assessments for major events.<\/p>\n <p><strong>Facilitators and Volunteers:<\/strong> Take reasonable care for their own health and safety, follow safe work procedures, and report hazards or incidents immediately to the Chairperson or Secretary.<\/p>\n <a href=\"https:\/\/primanota.org.au\/wp-content\/uploads\/2025\/12\/WHS-Policy.pdf\" target=\"_blank\" class=\"pdf-link\">\ud83d\udcc4 Download WHS Policy (PDF)<\/a>\n <\/div>\n <\/div>\n\n <!-- Manual Handling -->\n <div class=\"policy-section\" id=\"manual-handling\">\n <div class=\"policy-header border-violet\">\n <div class=\"policy-title\">Manual Handling Policy<\/div>\n <div class=\"policy-icon\">+<\/div>\n <\/div>\n <div class=\"policy-content\">\n <p><strong>Adopted:<\/strong> 08.12.2025<\/p>\n <p>This policy exists to prevent injury caused by poor manual handling practices in accordance with the Work Health and Safety Act 2012 (SA) and the Code of Practice: Hazardous Manual Tasks (SafeWork SA).<\/p>\n <h3>Safe Lifting Guidelines<\/h3>\n <ol>\n <li><strong>Plan before lifting:<\/strong> Check the path is clear and know where you will place the object<\/li>\n <li><strong>Test the load:<\/strong> If too heavy or bulky, ask for help or split the load<\/li>\n <li><strong>Use correct technique:<\/strong> Bend knees, keep back straight, hold load close to body, lift smoothly<\/li>\n <li><strong>Avoid awkward postures:<\/strong> Don’t reach, twist, or overextend when lifting or setting down<\/li>\n <li><strong>Use mechanical aids:<\/strong> Use carts, trolleys, or wheeled bins for heavier loads<\/li>\n <\/ol>\n <p>Any injury, strain, or near-miss must be reported to the Chairperson or Secretary as soon as possible.<\/p>\n <a href=\"https:\/\/primanota.org.au\/wp-content\/uploads\/2025\/12\/Manual-Handling-Policy.pdf\" target=\"_blank\" class=\"pdf-link\">\ud83d\udcc4 Download Manual Handling Policy (PDF)<\/a>\n <\/div>\n <\/div>\n\n <!-- Safeguarding Policy -->\n <div class=\"policy-section\" id=\"safeguarding\">\n <div class=\"policy-header border-rose\">\n <div class=\"policy-title\">Safeguarding Policy<\/div>\n <div class=\"policy-icon\">+<\/div>\n <\/div>\n <div class=\"policy-content\">\n <p><strong>Adopted:<\/strong> 09\/03\/2026 | <strong>Review Cycle:<\/strong> Annual<\/p>\n <h3>1. Policy Statement<\/h3>\n <p>Prima Nota Inc. is committed to protecting the safety, wellbeing, dignity, and human rights of all people who interact with the organisation. We have <strong>zero tolerance<\/strong> for abuse, neglect, exploitation, bullying, harassment, discrimination, or inappropriate conduct.<\/p>\n <p>Safeguarding applies to: children and young people, vulnerable adults, elderly participants, volunteers, contractors, committee members, and members of the public attending events. All committee members, facilitators, volunteers, contractors, and representatives share responsibility for safeguarding.<\/p>\n <h3>2. Scope<\/h3>\n <p>This policy applies to all Prima Nota activities including: youth dance rehearsals and performances, adult choir activities, community gatherings, cultural festivals (including Maslenitsa), workshops and public events, online communication platforms, and capacity-building service delivery.<\/p>\n <h3>3. Child Safety Commitment<\/h3>\n <ul>\n <li>Upholds the National Principles for Child Safe Organisations<\/li>\n <li>Complies with the <em>Children and Young People (Safety) Act 2017<\/em> (SA)<\/li>\n <li>Requires Working With Children Checks (WWCC) where legally required<\/li>\n <li>Ensures appropriate supervision at youth activities<\/li>\n <li>Provides clear reporting pathways for children, parents, and carers<\/li>\n <\/ul>\n <h3>4. Safeguarding Principles<\/h3>\n <ul>\n <li><strong>Proportionate<\/strong> \u2014 aligned to the scale and risk of activities<\/li>\n <li><strong>Preventative<\/strong> \u2014 focused on reducing risks before harm occurs<\/li>\n <li><strong>Responsive<\/strong> \u2014 clear reporting and response mechanisms<\/li>\n <li><strong>Lawful<\/strong> \u2014 compliant with SA and Commonwealth legislation<\/li>\n <li><strong>Committee-led<\/strong> \u2014 overseen by the governing committee<\/li>\n <\/ul>\n <h3>5. Roles and Responsibilities<\/h3>\n <p><strong>Committee:<\/strong> Maintain oversight of safeguarding, review incidents and policy annually, ensure compliance with legal obligations.<\/p>\n <p><strong>Chairperson (Safeguarding Lead):<\/strong> Receives and documents safeguarding reports, determines escalation pathway, maintains confidential records.<\/p>\n <p><strong>All Members & Volunteers:<\/strong> Comply with Code of Conduct, report reasonable suspicions of harm, maintain professional boundaries.<\/p>\n <h3>6. Reporting<\/h3>\n <p>Concerns may be reported to the Chairperson, Secretary, or any Committee Member. If a person is at immediate risk of harm, <strong>call 000.<\/strong> Reports will be handled confidentially and promptly.<\/p>\n <h3>7. External Reporting<\/h3>\n <p>Prima Nota will report suspected criminal conduct to police, comply with mandatory child protection reporting where applicable, and meet ACNC reporting obligations for serious incidents.<\/p>\n <a href=\"https:\/\/primanota.org.au\/wp-content\/uploads\/2026\/03\/PRIMA-NOTA-INC-safeguarding-policy.pdf\" target=\"_blank\" class=\"pdf-link\">\ud83d\udcc4 Download Safeguarding Policy (PDF)<\/a>\n <\/div>\n <\/div>\n\n <!-- \u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550 PROCEDURES \u2550\u2550 -->\n <hr class=\"section-divider\">\n <p class=\"section-label\">Procedures<\/p>\n\n <!-- Safeguarding Risk Assessment -->\n <div class=\"policy-section\" id=\"safeguarding-risk\">\n <div class=\"policy-header border-slate\">\n <div class=\"policy-title\">Safeguarding Risk Assessment<\/div>\n <div class=\"policy-icon\">+<\/div>\n <\/div>\n <div class=\"policy-content\">\n <div class=\"procedure-badge\">Procedure<\/div>\n <p><strong>Review Cycle:<\/strong> Annual | <strong>Reviewed by Committee:<\/strong> 09\/03\/2026<\/p>\n\n <h3>Risk Area 1 \u2014 Youth Dance Programme<\/h3>\n <p><strong>Risks:<\/strong> Inappropriate adult-child boundary crossing, inadequate supervision, bullying between participants.<\/p>\n <p><strong>Controls:<\/strong> WWCC compliance where required; open rehearsal settings (no isolated one-on-one sessions); signed Code of Conduct during induction; parent communication pathways; clear reporting mechanism.<\/p>\n <p><strong>Residual Risk Level:<\/strong> Low to Moderate<\/p>\n\n <h3>Risk Area 2 \u2014 Large Public Events (Maslenitsa)<\/h3>\n <p><strong>Risks:<\/strong> Child separation, public misconduct, aggressive behaviour, alcohol-related incidents.<\/p>\n <p><strong>Controls:<\/strong> Clearly identified volunteers; event risk management plan; zero tolerance enforcement; escalation to security or police where necessary.<\/p>\n <p><strong>Residual Risk Level:<\/strong> Moderate <em>(managed through planning)<\/em><\/p>\n\n <h3>Risk Area 3 \u2014 Volunteer Conduct & Power Imbalance<\/h3>\n <p><strong>Risks:<\/strong> Boundary crossing, abuse of authority, reputational harm.<\/p>\n <p><strong>Controls:<\/strong> Professional Boundaries Policy; Code of Conduct acknowledgment; committee oversight; complaint process.<\/p>\n <p><strong>Residual Risk Level:<\/strong> Low<\/p>\n\n <h3>Risk Area 4 \u2014 Elderly & Peer-Support Settings<\/h3>\n <p><strong>Risks:<\/strong> Emotional vulnerability, financial exploitation, health incident.<\/p>\n <p><strong>Controls:<\/strong> No financial advice provided; clear peer-support boundaries; emergency procedures at events.<\/p>\n <p><strong>Residual Risk Level:<\/strong> Low<\/p>\n\n <h3>Risk Area 5 \u2014 Online & Social Media<\/h3>\n <p><strong>Risks:<\/strong> Harassment, inappropriate contact, misrepresentation.<\/p>\n <p><strong>Controls:<\/strong> Admin moderation; removal of inappropriate content; communication standards.<\/p>\n <p><strong>Residual Risk Level:<\/strong> Low<\/p>\n\n <a href=\"https:\/\/primanota.org.au\/wp-content\/uploads\/2026\/03\/PRIMA-NOTA-INC-Safeguarding-Risk-Assessment.pdf\" target=\"_blank\" class=\"pdf-link\">\ud83d\udcc4 Download Safeguarding Risk Assessment (PDF)<\/a>\n <\/div>\n <\/div>\n\n <!-- Incident Response Procedure -->\n <div class=\"policy-section\" id=\"incident-response\">\n <div class=\"policy-header border-slate\">\n <div class=\"policy-title\">Incident Response Procedure<\/div>\n <div class=\"policy-icon\">+<\/div>\n <\/div>\n <div class=\"policy-content\">\n <div class=\"procedure-badge\">Procedure<\/div>\n\n <h3>Step 1 \u2014 Immediate Safety<\/h3>\n <p>If someone is at immediate risk \u2014 <strong>call 000.<\/strong><\/p>\n\n <h3>Step 2 \u2014 Report<\/h3>\n <p>Report concerns to the Chairperson, Secretary, or any Committee Member. Reports may be verbal or written.<\/p>\n\n <h3>Step 3 \u2014 Documentation<\/h3>\n <p>The Safeguarding Lead records: date of incident, nature of concern, individuals involved, and immediate actions taken. Records are stored securely and confidentially.<\/p>\n\n <h3>Step 4 \u2014 Assessment<\/h3>\n <p>The Committee determines:<\/p>\n <ul>\n <li>Is this a conduct breach?<\/li>\n <li>Is this a criminal matter?<\/li>\n <li>Is mandatory reporting required?<\/li>\n <li>Is ACNC serious incident reporting required?<\/li>\n <\/ul>\n\n <h3>Step 5 \u2014 Action<\/h3>\n <p>Possible outcomes:<\/p>\n <ul>\n <li>Mediation<\/li>\n <li>Written warning<\/li>\n <li>Suspension<\/li>\n <li>Removal from role<\/li>\n <li>Referral to external authorities<\/li>\n <\/ul>\n\n <h3>Step 6 \u2014 Review<\/h3>\n <p>After resolution: controls reviewed, risk assessment updated if necessary.<\/p>\n\n <a href=\"https:\/\/primanota.org.au\/wp-content\/uploads\/2026\/03\/PRIMA-NOTA-INC-Incident-Response-Procedure.pdf\" target=\"_blank\" class=\"pdf-link\">\ud83d\udcc4 Download Incident Response Procedure (PDF)<\/a>\n <\/div>\n <\/div>\n\n<\/div>\n\n<div id=\"restore-toc\">\ud83d\udccc SHOW MENU<\/div>\n\n<script>\n document.querySelectorAll('.policy-header').forEach(header => {\n header.addEventListener('click', function() {\n const content = this.nextElementSibling;\n const isActive = this.classList.contains('active');\n document.querySelectorAll('.policy-header').forEach(h => {\n h.classList.remove('active');\n h.nextElementSibling.classList.remove('active');\n });\n if (!isActive) {\n this.classList.add('active');\n content.classList.add('active');\n }\n });\n });\n\n document.addEventListener(\"DOMContentLoaded\", function () {\n const toc = document.getElementById(\"toc\");\n const btn = document.getElementById(\"restore-toc\");\n if (!toc || !btn) return;\n function updateVisibility() {\n btn.style.display = toc.getBoundingClientRect().bottom < 0 ? \"block\" : \"none\";\n }\n btn.addEventListener(\"click\", () => window.scrollTo({ top: 0, behavior: 'smooth' }));\n window.addEventListener(\"scroll\", updateVisibility);\n updateVisibility();\n });\n\n document.querySelectorAll('a[href^=\"#\"]').forEach(anchor => {\n anchor.addEventListener('click', function (e) {\n e.preventDefault();\n const target = document.querySelector(this.getAttribute('href'));\n if (target) {\n const y = target.getBoundingClientRect().top + window.pageYOffset - 20;\n window.scrollTo({ top: y, behavior: 'smooth' });\n const header = target.querySelector('.policy-header');\n if (header && !header.classList.contains('active')) {\n setTimeout(() => header.click(), 500);\n }\n }\n });\n });\n<\/script>\n<\/body>\n<\/html>\n","protected":false},"excerpt":{"rendered":"<p>Prima Nota Inc. \u2013 Policies & Procedures Prima Nota Inc. Policies & Procedures Table of Contents Governance & Legal Governance Policy Governance Literacy Guide Conflict of Interest Policy Terms of Service People & Conduct Code of Conduct & Child Safety Professional Boundaries Workplace Bullying & Harassment Safeguarding Policy Health & Safety Work Health & Safety […]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_uag_custom_page_level_css":"","site-sidebar-layout":"no-sidebar","site-content-layout":"","ast-site-content-layout":"full-width-container","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"disabled","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"class_list":["post-4166","page","type-page","status-publish","hentry"],"uagb_featured_image_src":{"full":false,"thumbnail":false,"medium":false,"medium_large":false,"large":false,"thumblist":false,"thumbrelated":false,"meccarouselthumb":false,"gridsquare":false,"tileview":false,"1536x1536":false,"2048x2048":false,"trp-custom-language-flag":false},"uagb_author_info":{"display_name":"Admin Adminovich","author_link":"https:\/\/primanota.org.au\/ru\/author\/adminprimanota-org-au\/"},"uagb_comment_info":0,"uagb_excerpt":"Prima Nota Inc. \u2013 Policies & Procedures Prima Nota Inc. Policies & Procedures Table of Contents Governance & Legal Governance Policy Governance Literacy Guide Conflict of Interest Policy Terms of Service People & Conduct Code of Conduct & Child Safety Professional Boundaries Workplace Bullying & Harassment Safeguarding Policy Health & Safety Work Health & Safety…","_links":{"self":[{"href":"https:\/\/primanota.org.au\/ru\/wp-json\/wp\/v2\/pages\/4166","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/primanota.org.au\/ru\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/primanota.org.au\/ru\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/primanota.org.au\/ru\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/primanota.org.au\/ru\/wp-json\/wp\/v2\/comments?post=4166"}],"version-history":[{"count":80,"href":"https:\/\/primanota.org.au\/ru\/wp-json\/wp\/v2\/pages\/4166\/revisions"}],"predecessor-version":[{"id":6688,"href":"https:\/\/primanota.org.au\/ru\/wp-json\/wp\/v2\/pages\/4166\/revisions\/6688"}],"wp:attachment":[{"href":"https:\/\/primanota.org.au\/ru\/wp-json\/wp\/v2\/media?parent=4166"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}